MTN recruitment: Job title: Coordinator -CEO office

Position: Coordinator – CEO Office
Location: Nigeria (On-site)

JOB DESCRIPTION

Mission/Core Purpose of the Job:

The role of the Coordinator in the CEO’s Office is to provide comprehensive administrative and coordinative support to the Bayobab MD/CEO and the team. This encompasses various tasks such as event/meeting planning, expense processing, calendar management, internal communications, travel logistics, and stakeholder management, among others. The Coordinator CEO’s Office collaborates with the marketing team for Bayobab’s marketing activities and reports to the MD/CEO Global Connect Office.

RESPONSIBILITIES

Key Performance Areas (KPA’s):

Key Deliverables:

Manage diary and calendar, prioritizing tasks for the Bayobab CEO Office.
Coordinate travel arrangements, including flights, accommodation, and logistics.
Act as the point of contact for the CEO, handling confidential communication.
Administer core and ad-hoc administrative tasks for GC Chiefs/SMs.
Schedule, coordinate, and organize functional meetings for GC Chiefs/SMs.
Ensure well-equipped meeting rooms and necessary information for meetings.
Manage office supplies, stationery, catering, courier requests, and vendor coordination.
Provide on-ground support for multi-party events and meetings.
Develop and maintain efficient documentation and filing processes.
Focus on project delivery, implementation, and follow-up on actions.
Act as document controller, understanding organizational processes and policies.
Perform secretarial and administrative support activities, including correspondence and reports.
Finance Coordination and Support:

Support Purchase Requisitions for Bayobab-related purchases.
Manage invoices, expense claims/advance, and assist in budget development.
Communication:

Draft internal communications related to Bayobab business achievements.
Prepare critical correspondence, presentations, reports, and spreadsheets.
Act as the public relations representative for Bayobab.
Support Bayobab marketing activities with the marketing team.
Strategic Document and Content Creation:

Create high-level documents and functional presentations.
Generate content and analysis to support strategic intent.
Maintain benchmarks to understand and improve Bayobab’s areas.
Assist and support by conducting reviews on materials, presentations, and communications.
Analyze, gather, and summarize business and market information.
Collate relevant activity reports for the CEO’s review.
Develop presentations required by the CEO with inputs from various stakeholders.
Role Dependencies:

Receive active support from Bayobab Chiefs and General Managers.
Possess a deep understanding of Bayobab’s business and marketing strategy.
Manage relationships with senior stakeholders.
QUALIFICATIONS

Job Requirements:

Education: First degree in any related discipline.
Language: Fluent in English (other languages an advantage).
Experience:

Minimum 3-5 years of Administrative Experience.
Work experience across diverse cultures and geographies.
Proven track record of execution and managing competing tasks.
Competencies/Skills:

Strong work ethic, Finisher-Completer, Self-starter.
Business Acumen, Problem Solving, Information processing/management.
Influencing others, Data interpretation, Judgement, Continuous improvement.
Reporting/Analytics, Summarising, Poise, tact, and diplomacy.
Get it done, Communication, Innovative, Agile, Accountable.
Attention to detail, Prioritization.
Logistics management, Inventory management, data management.
Computer & Information technology appreciation.
General administration, planning & organizing, event management.
Stakeholder management (Internal & External).

HOW TO APPLY

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